Working together to make every print job a little more green.

Here are ten tips to manage your print facility more efficiently for a “greener” world.

1. Understand your environmental impacts and set goals to reduce them

• Implement an environmental management

system in your operation like ISO 14001

– Start with an environmental policy, understand your environmental impacts and

    set targets to improve

– Involve your employees in all aspects of your program

• Improve indoor air quality by utilizing products with lower emissions and

  technologies that use fewer chemicals

• Utilize non-toxic toners and vegetable based inks

• Make someone responsible for seeing that you achieve your environmental goals

2. Embrace print on demand

• Print on demand creates documents only in the quantity and at the time needed

– Eliminates warehousing pre-printed materials – saving space and resources.

– Eliminates obsolescence of printed materials, reducing waste by as much as  

   30%

3. Adopt latest workflow technologies

• Automate manual processes by using Xerox FreeFlow™ Process Manager

  software

– Reduce labor costs and free up capacity to do other work

• Manage all production digital printing in the shop most efficiently with Xerox

  FreeFlow Output Manager

– Enables load balancing across devices

• Receive jobs and print orders over the web automatically with Xerox FreeFlow Web

  Services

– Reduces time, labor and energy use

4. Make the most of every sheet

•  The Environmental Protection Agency estimates it takes 10 times more energy to

   manufacture a piece of paper than to create a print or copy

– Print as many images per page as possible on a sheet, taking advantage of the

    largest sheet size (e.g. on Xerox iGen3™ you can print 40 business cards per

    sheet vs. 25 on a standard 12x18/SRA3 sheet)

– Make two-sided prints and copies in your “back office” operation – on most

    Xerox equipment you can make this a default setting

– Use scan to e-mail instead of faxing

5. Utilize soft proofing

• Use the internet and e-mail to deliver soft proofs to clients

– Helps reduce paper usage

– Saves phone, courier and postage charges

– Reduces the environmental impact of sending paper by air or ground

   transportation

– Enables more rapid turn-around of print jobs

6. Know where your paper comes from & recycle the paper you use

• Seek environmentally preferable papers

– for example, Xerox imposes strict environmental requirements on our paper

   suppliers, ensuring that all Xerox papers come from responsibly managed

   mills and sustainably managed forests

• Papers with the Forest Stewardship Council (FSC) Certification label give further

  assurance that the paper you use comes from forests with sustainable

  management practices

• Use recycled content papers – many of which are available for both color and

  monochrome production devices

• Install bins in several shop locations to collect paper and unused prints for

   recycling or for reuse

• Utilize Xerox High-Yield paper where appropriate

– these papers are manufactured using fewer trees, reduced use of chemicals,

   and less energy than conventional papers

7. Reduce energy use

• Upgrading old products with more-efficient products will save energy

– Xerox Nuvera™ EA Digital Production System and DocuColor® 242/252/260

   products are ENERGY STAR compliant and use Emulsion Aggregation (EA)

  Toner. These products automatically shut off or power down when not in use,

   significantly reducing electricity costs

– Xerox’s Emulsion Aggregation (EA) Toner is manufactured using 25-35

   percent less energy/lb of toner than conventional toner and uses less toner

   when printing

– EA toner produces high-quality images with less toner laydown per page, so

   it produces less waste and increases productivity by requiring less frequent

   cartridge replacement.

• Reduce energy consumption by powering equipment down when not in use, or at

   the end of the day

– Include power management in your operating procedures

• Replacing stand-alone office products with multifunction systems uses up to 50%

   less energy

8. Use good waste prevention and management practices

• Toner cartridges and bottles can have multiple lives or be recycled. Recycle them

  whenever possible

– We provide customers with prepaid postage to return cartridges for reuse

    and recycling for most products (learn how at www.xerox.com/gwa)

• Reduce usage of hazardous wastes to reduce cost of compliance and liability with

   managing regulated waste

– Our toners and the containers they come in are non-toxic and generate no

    hazardous waste

• Consider using solid ink office printers, which eliminate cartridges altogether and

   generate about 90% less waste than a typical color laser office printer

• Select reusable or recyclable packaging as needed

9. Seek equipment designed for remanufacturing or recycling

• All of our devices are designed for responsible management at equipment

  end-of-life including remanufacturing and recycling

• We offer a range of products built with remanufactured parts and components. They

   have the same quality standards as our new devices and offer the added benefit of

   eliminating waste from going to landfills

10. Ensure you are working with environmentally responsible suppliers

• Ask your suppliers what they are doing to reduce their environmental impact

– Be conscious of “green washing” and ask for validation of the claims

   suppliers make